EKU SharePoint

Microsoft SharePoint is an online content and document management tool used to create websites, manage file libraries and more.

University departments, committees and organizations may use SharePoint to create sites where employees and students may collaborate online.  Designated individuals act as “site owners” that design and manage their “sites.”

ACCESS

All SharePoint sites are authenticated and must be accessed using an EKU username (full email address) and password.  When a user visits a site that they do not have access to, they will see a webform that can be used to request access.  This request will then be sent to the site owner (whoever was the designated owner when the site was created).

SharePoint access is distributed and managed by independent site owners--not IT.  Access to new site collections is initially limited to the predetermined site owners, who will then designate appropriate user permissions in their area for authorized users.

Access can be given to entire collections, individual sites, libraries, and/or lists, and individual documents, or other items.  There are five user roles that may be granted by site owners:

Visitor

• Read and download site content
• Browse site content
• Search site content
• Request higher level access

Members

• -All rights and responsibilities of a visitor, plus
• Create and edit site content
• No access to any secure areas of the site

Approvers

• All rights and responsibilities of a member, plus
• Approve site content additions and changes

Designers

• All rights and responsibilities of an approver, plus
• Create/edit lists and libraries
• Change page structure and visual design
• Add/Edit web parts

Owners

• All rights and responsibilities of a designer, plus
• Administer permissions