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Outlook 2013: Quick Start Guide

Backstage View

Click the File tab to open the Backstage view to add an account and change settings.


Search a folder, subfolders, and other mailboxes.

Manage Tasks in the Message List

Categorize, Flag or Delete messages in the Message List.

Reply from the Reading Pane

Reply, Forward and write a reply in the Reading Pane. The Reading Pane can be located in the right or bottom.

  • Select View
  • Select Reading Pane
  • Select Option


See a quick view of the Calendar and Appointments, People and Tasks by clicking on the icons located in the lower left corner.

Do more in the To-Do Bar

The To-Do Bar displays the date navigator, appointments, people and task list. Change your view option in the To-Do Bar.

  • Select View
  • Select To-Do Bar
  • Check Calendar, People and/or Tasks to display

Change the Office Theme

  • Click File
  • Select Office Account
  • Choose Option

Send Automatic Replies

  • Click File
  • Select Info
  • Select Automatic Replies (Out of Office)

Create an Email Signature

  • Click FIle
  • Select Options
  • Select Mail
  • Under Compose Messages click Signature
  • In the email signature tab, click New and enter a name for the signature
  • In the Edit signature box, type the text and use built in tools to format

Manage Email Messages by Assigning Rules

  • Click Home
  • Highlight Email
  • Select Rules
  • Options for the highlighted message appear

Share a Calendar

  • Click Home
  • Select Calendar icon
  • Select Share Calendar in top bar
  • Select Share Calendar¬†

Insert a Picture

  • Select New Mail
  • Select Insert
  • Click Illustrations in top bar
  • Click and add any of the following: Pictures, Online Picture, Shapes, SmartArt, Chart or Screenshot

Contact Information

IT Service Desk
859 622 3000